Pre-fill an email with a QR code

Create a QR code that opens an email with the recipient, subject, and body pre-filled. Free, no signup required, fully customizable. Download PNG or SVG.

1. What's in your QR code?

Email Address

Subject

Body

2. Make it yours

Foreground

Background

Dot Style

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Why email QR codes still convert

An email QR code pre-fills a message in the recipient's mail app: address, subject line, and body text all ready to go. The user just taps Send. This is useful anywhere you want to reduce the steps between 'I want to contact this business' and actually doing it, like a feedback form on a receipt, a complaint process on product packaging, or an 'email us for a quote' call-to-action on a brochure.

The format uses the standard mailto: URI scheme, which every major email client on iOS, Android, and desktop supports. If you're running a campaign, you can pre-fill the subject with something like 'Interest: [Product Name]' so inquiries arrive organized in your inbox.

Keep the body text short. It's a prompt, not a novel. Something like 'Hi, I'm interested in [X]. Please send me more information.' gives the sender a starting point while leaving them room to personalize. This small pre-fill dramatically increases the conversion rate from print-to-contact compared to just printing an email address.

How to Create a Email QR Code

Enter email address, subject, and body

Customize the design

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How businesses use email QR codes

✓Pre-fill support request emails: customers get a ready-to-send message instead of hunting for your support address in fine print.
✓Event feedback form link: attendees tap Send on a message that already has the right subject line for your team to sort.
✓Contact page call-to-action: turn a static 'email us' line on a brochure into a one-tap compose window.

Static or dynamic: which fits your Email QR code?

Static QR codes are free forever and never expire. Dynamic QR codes let you change the destination later and track scans. Both have valid use cases.

Compare them in depth

Email QR code answers

What parts of the email can I pre-fill?+

You can pre-fill the recipient address, the subject line, and the body text. All three are encoded in the standard mailto: URI. The user's mail app opens with these fields populated and they just review and hit Send. You can leave the body blank if you want them to write their own message, or pre-fill a template they can edit.

Which email apps support mailto QR codes?+

All major email clients on mobile recognize mailto: links: Apple Mail, Gmail, Outlook, Spark, and the default mail app on Samsung and other Android devices. When the user scans the code, their phone asks which app to open the email with if they have more than one installed. This is standard operating system behavior.

Can I send to multiple recipients?+

The mailto: standard supports multiple To addresses separated by commas, plus CC and BCC fields. These work in most email clients, though some mobile apps handle multiple recipients inconsistently. Test on both iOS and Android before committing to a print run with multiple recipients encoded.

Will the user be able to edit the pre-filled message?+

Yes. The pre-filled content is just a starting point. The compose window opens fully editable. Users can change the subject, add to the body, delete what is there, or close without sending. Think of it as a helpful template, not a locked form.

What is a good use case for email QR codes on printed materials?+

Product packaging with a 'Contact support' email prompt is a common one. Pre-fill the subject with the product name so you immediately know what the inquiry is about. Feedback cards at restaurants, business card 'email me' calls-to-action, and event programs with a 'speaker questions' email are other practical uses.

How long can the pre-filled body text be?+

Technically there is no limit in the mailto: spec, but longer body text makes the QR code denser and harder to scan reliably. Keep the body to two or three short sentences maximum. If you need to send a long form, encode a URL to an online form instead. A Google Form or Typeform handles long responses much better.

Is the email address I encode visible to someone scanning the code?+

Yes. Anyone with a QR reader app that shows raw data can decode the code and see the email address. This is the same as printing your email address on a flyer: it is public. If you are concerned about spam harvesting, use a role address (like support@yourcompany.com) rather than a personal address.

Do I need an account to generate an email QR code?+

No. Generate, customize, and download for free with no account required. You only need an account if you want to save your codes, access them later, or use dynamic codes.

I scanned the code and no email app opened. What's wrong?+

This almost always means the device has no email account configured in any mail app, which is more common on shared or new devices. The mailto: link still works correctly, but the phone has nowhere to send it. If you expect this audience, pair the QR code with a plain visible email address as a backup.

Can I pre-fill an email to sign someone up for a newsletter?+

You can pre-fill a subject like "Subscribe me to the newsletter" and a short body, but the recipient still has to review and tap Send, so this isn't a true one-scan signup. For an actual signup flow with no email required from the user, a URL QR code linking to a signup form (Google Form, Mailchimp, etc.) converts better.

Related QR Code Types

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How to track every print campaign with QR codes

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Popular Use Cases

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Last updated: June 2026